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Risk Management Section

Risk Management Section is responsible to coordinate and manage risk-related activities, value management, business continuity management, and performance-based index;

 

RISK MANAGEMENT

Risk management is a process that will be applied in UPM to determine the potential for a matter that will affect the university and manage the risks to be within acceptable rates and thereby give reasonable assurance about the achievement of university objectives. The function of the section in risk management activities is as follows:

1. Develop the framework and the Risk Management Policy development process
2. Develop a Risk Management Plan
3. Manage training programs for risk management
4. Implement a risk management program
5. Coordinate and manage risk management simulations
6. Perform risk assessment, service impact analysis and recommend strategy options
7. Provide risk management development reports

RISK MANAGEMENT OBJECTIVES
 
The objectives of Risk Management are as follows:
1.    To ensure that UPM has a comprehensive risk management framework for identifying, understanding and managing risk diversities;
2.    To improve accountability, decision-making and transparency processes;
3.    To support the management of resources effectively and efficiently
4.    To support the implementation of the UPM Strategic Plan 2014 - 2020;
5.    To ensure that strategic steps and effective actions can be taken to minimize the impact of risks that can be taken to mitigate the risks that could impede and affect the achievement of UPM goals.
 

UPM RISK MANAGEMENT POLICY
 
The Risk Management Policy forms part of the university's internal control and risk governance arrangements. This policy explains the university approach to the process that will be adopted by UPM for risk management and is based on MS ISO 31000: 2010 as a fundamental framework of university risk management. This policy is also a compliance risk management standard and further supports the implementation of Risk Management in UPM. The UPM Risk Management Policy is as follows:
 
Universiti Putra Malaysia is committed to reducing the potential risks in planned and implemented activities to help achieve the goals and objectives of the University. Risk management will be systematically carried out covering the following actions:


1.    define the context of risk management to ensure that all external and internal parameters, including stakeholder feedback are considered in risk management and the determination of the scope and risk criteria;

2.    identify expected risks including the root cause, how and the basis of risk exists;

3.    make an analysis to determine whether the risk is under control or not, and the impact of such risks;

4.    evaluate, and determine priority levels to address those risks;

5.    formulate and implement management plans to prevent, control and treat such risks to address risks effectively, and

6.    monitor, evaluate and improve every step and action to ensure its effectiveness. 

 

UPM RISK ADMINISTRATION AND MANAGEMENT

Risk management at UPM is governed by the University Risk Management Committee chaired by the Board of Directors of UPM, the University Risk Management Coordinating Committee chaired by the Director of the Corporate and Communications Strategy Office, and the PTJ Risk Management Committee chaired by an officer appointed by the Head of PTJ respectively.

 
SCOPE OF UNIVERSITY RISK MANAGEMENT

The University Risk Management Scope (GE) will support the five (5) goals of the UPM Strategic Plan 2014-2020, which will enhance the quality and competitiveness of graduates, generating value through sustainable and sustainable RDCE (research, development, commercialization and enterprising ecosystems) industrial networks and communities, empower UPM as a center of excellence in agriculture and improve governance quality.

 

VALUE MANAGEMENT

The implementation of Value Management or Value Management (VM) at UPM is aimed at ensuring that UPM's projects have an impact on the objectives and goals of the university. VM is defined as a systematic and innovative multi-disciplinary approach to study the needs of functions of a program, design, product, service, project, facility and system to achieve better value and optimal cost without affecting the performance level of the program / project. Among the responsibilities undertaken by this Section are:

  1. Manage project proposal appraisal proposals submitted by PTJ
  2. Provide Value Management Lab reports
  3. Prepare a Value Engineering Lab report
  4. The Value Management Guidelines include three (3) levels, namely:
  5. Value Assessment (VA)
  6. Value Engineering (VE) Guidelines
  7. Value Review Guidelines (Value Review - VR) 

 

BUSINESS CONTINUITY PLAN MANAGEMENT

Continuity Service Plan Management UPM focuses on the management of information systems, ie service continuity management planning to cover all the resources, processes, roles and responsibilities of the involved PTJs required before, during and after an interruption to the service delivery system. It involves the planning process, the action that needs to be implemented immediately to repair UPM's critical functions within the prescribed period for an unexpected situation or atmosphere. For that purpose, this section shall be responsible:

Manage and coordinate the development of the Service Continuity Plan

Assist training program for Service Continuity Plan

Implementing the Service Continuity Plan program

Coordinate and manage the Service Continuity Plan simulations

Prepare a Service Continuity Plan report 

There are four (4) main referral documents in Continuity Service Plan Management UPM, namely:

  1.  Service Continuity Plan
  2.  Crisis Communications Plan
  3.  Emergency Response Plan
  4.  Disaster Recovery Plan 

 

CONTINUITY SERVICE MANAGEMENT POLICY

Universiti Putra Malaysia is committed to:

  1. Implementing and maintaining Universiti Putra Malaysia's Continuing Services Plan in line with the guidelines on service continuity management and good international standard practice;
  2. Ensure that the developed plan seeks to maintain a minimum standard of service delivery available for critical services of Universiti Putra Malaysia; and
  3. Review the University's Continuing Service Plans every year and when there is a change in Universiti Putra Malaysia and test the effectiveness.

 

This section is lead by:

SALIZA MUSTAFA
Senior Assistant Registrar | N44
Telephone : 03.9769 6020
E-mail: saliza@upm.edu.my

Updated:: 09/07/2019

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CORPORATE STRATEGY AND COMMUNICATIONS OFFICE
Universiti Putra Malaysia
43400 UPM Serdang
Selangor Darul Ehsan
03 9769.6003 / 6009
03.8946 8972
C1563374454